Lease Renewal Tracker
Track lease end dates and notice deadlines across all your rental units.
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Lease Renewal Best Practices
Start Early
Reach out to tenants 90–120 days before lease end, even if your legal notice period is shorter. This gives both parties time to negotiate terms, find alternatives, and avoid a vacancy gap.
Know Your Notice Deadlines
Most states require landlords to give 30–60 days notice of non-renewal. Some — like California, Oregon, and New York — require longer notice periods based on how long the tenant has lived there. Missing a deadline can mean the tenancy automatically converts to month-to-month.
Month-to-Month vs. Fixed Term
If you don't renew a lease, it typically converts to a month-to-month tenancy. Month-to-month gives you more flexibility but often less predictable income. Fixed-term renewals lock in rent and tenancy for a defined period.
Documenting Renewal Decisions
Always document your renewal decision in writing, whether renewing, not renewing, or increasing rent. Keep a copy of all notices and renewals for your records. This protects you in any future dispute.
Turnover Costs
Tenant turnover is expensive — cleaning, repairs, advertising, and vacancy can cost 1–2 months rent or more. Retaining a good tenant with a modest rent increase is often more profitable than finding a new one at market rate.